FAQ


The Department of Radiation Oncology at Penn Medicine has transitioned its annual Penn Proton Course to a virtual event to ensure the safety of its attendees and the community.  We believe it is vital to offer our members and the community an opportunity to connect, stay engaged and share important information and resources especially during this critical time.  Please save the date: December 4, 2020 as we enter A New Era in Proton Therapy: Sharing A Decade of Knowledge & Discovery.

What is a virtual conference?
A virtual conference is hosted entirely over the Internet. It will allow attendees to access live and hear presentations from their computers. Attendees participate through a conference website designed specifically for the virtual conference. The site is where you will watch conference presentations and participate with questions and comments in real time.

Who should attend?
Physicians, physicists, nurses, therapists, administrators, residents, students, vendors, developers, contractors, and anyone interested in Proton Beam Therapy. Is your health system considering proton therapy? This is the opportunity to meet technology partners, learn about this technology and connect with experts in the field.  Because no travel is required and the conference is accessible from computers, ipads, and even cell phones, it is a great opportunity for first time attendees to learn about the proton therapy community.

What are the technical requirements needed to participate?
To participate, you need an Internet connection and web browser. For the best viewing experience, we recommend that you join the conference using a supported internet browser, which includes Google Chrome, Firefox, and Safari. Internet Explorer is not recommended as some functions, such as chat, are not fully supported. Live support is available throughout the day if you have any issues with connecting.

What happens once I register?
Once you register, you will receive a confirmation email.  We will send you updated and login information before we go live on December 4, 2020.

Can I meet with vendors at the virtual conference?
Yes!  You will have access to our Educational Hub where you can live chat and meet leaders in proton therapy technology. You will be able to download resources and set up meetings with all of our Educational Collaborators/vendors.  You will also be able to revisit all the booths until December 20 although live chat will only be available on December 4.

How much do I need to pay to register for the virtual conference?
Due to the generous support of our sponsors and exhibitors, we are offering this educational event for the nominal fee of $200 for physicians, physicists and administrators and $150 for therapists, nurses, dosimetrists, residents and students (these prices do not include tax/service fees).  Penn Medicine uses registration fees to offset the cost of the virtual meeting and support our efforts to educate and increase awareness of the clinical benefits of proton beam therapy and offer resources to the community.

Are the sessions live or recorded?
The sessions will be simulive. This means our presenters have thoughtfully recorded the presentations to ensure the highest quality experience and at the end of the presentation, our presenters will be live answering questions and participating in moderated discussions.

If I register for the virtual conference, will I receive access to the session recordings?
Yes, registrants will receive free access to the session recordings until December 20, 2020. We do not allow for attendees to download the course presentations.

How do I connect with peers at the conference?
We are offering a networking lounge and encourage you to meet peers and connect with others at the meeting to develop professional relationships with leaders and experts in this field.

What time zone are the streamed sessions shown?
The conference starts at 9:00am Eastern Standard Time.  Registered attendees can access the sessions anytime from December 9 to December 20, 2020. However, on the live day, registered attendees have the opportunity to ask questions to the speakers, live chat with vendors in our Innovation Hall and connect with peers in the Networking Lounge.

As a course participant, am I able to record the sessions?
No. By registering for the Penn Proton Course, you consent to the following terms and conditions: Participants may not record, live stream, photograph, or videotape the course content. Participants may not record or broadcast audio or video of sessions at the Penn Proton Course virtual event.

Who do I contact for questions?
For questions regarding registration, please email radoncprotoncourse@uphs.upenn.edu
For questions regarding Educational Collaborators (exhibitors/sponsors), please contact Christina Marchesani at Christina.marchesani@pennmedicine.upenn.edu